Virtual Assistants for Government Contractors
A GovCon-trained assistant who screens SAM.gov every morning, keeps your registrations current and runs proposal admin, so your BD lead gets 15+ hours a week back.
At a glance
- Daily SAM.gov screening
- Registration upkeep
- RFP shreds and compliance matrices
- Proposal formatting and checklists
What a GovCon Virtual Assistant Does
A GovCon virtual assistant is a remote assistant trained in federal contracting work: screening SAM.gov and agency forecasts, keeping SAM, DSBS and certification records current, shredding RFPs into compliance matrices, formatting volumes and chasing teammates for résumés. It costs a fraction of a full-time hire.
Your assistant works on the same team as our proposal writers and cleared recruiters, so when a pursuit gets big, senior help is one message away.
What We Take Off Your Plate
Opportunity Monitoring
Daily SAM.gov, forecast and GSA eBuy screening, delivered as a short morning digest.
Registration Upkeep
SAM.gov renewals, reps and certs reminders, SBA profile and vendor portal updates.
RFP Shreds & Compliance Matrices
First-draft shreds and matrices so your proposal manager starts with structure.
Proposal Production
Templates, formatting, page counts, résumé and past performance formatting.
Teaming Coordination
Data calls, NDAs, résumés and letters of commitment, tracked so nothing slips.
CRM & Pipeline Hygiene
HubSpot, Salesforce, GovWin or spreadsheet pipelines kept current for BD reviews.
Invoicing Support
Invoice packages for WAWF/PIEE or IPP and deliverable due-date tracking.
Executive Admin
Inbox triage, calendar management, industry day registrations and meeting notes.
Our Virtual Assistance Process
Scoping call
Map recurring tasks, tools, hours and security needs.
Matching
Pair you with an assistant who fits your workload.
Onboarding
Playbooks for your NAICS, agencies and templates.
Weekly reporting
Tasks done, opportunities found, deadlines ahead.
One team, every stage of the contract
Virtual Assistance is one part of how we help contractors win, staff, run and grow federal work. The same team covers:
Pick the Level of Support You Need
Pricing is quoted after a short scoping call, based on scope and volume.
Part-Time VA
For founders and lean BD teams.
- Daily opportunity digest
- SAM.gov and SBA profile upkeep
- Calendar and inbox support
- CRM updates
- Weekly status report
Dedicated GovCon VA
A full-time extension of your team.
- Everything in Part-Time
- RFP shreds and compliance matrices
- Proposal formatting and production
- Teaming data calls
- Invoicing and contract file support
Proposal Surge
Extra hands for a big proposal.
- Proposal coordinator support
- Formatting and page-count checks
- Résumé and past performance formatting
- Submission checklist and QC
Case Studies & Client Stories
Healthcare IT firm scales BD with a GovCon virtual assistant
A 25-person healthcare IT contractor had one BD lead buried in admin work, SAM.gov updates, opportunity screening and proposal formatting.
Read case study →8(a) IT firm wins first prime on a DoD modernization IDIQ
A 40-person 8(a) firm with strong sub past performance but no prime wins needed to cross the line from subcontractor to prime.
Read case study →Construction contractor lands a USACE MATOC seat
A HUBZone construction firm kept losing MATOC competitions on technical approach despite excellent field performance.
Read case study →“Our virtual assistant keeps SAM.gov current, screens new opportunities every morning, and preps every compliance matrix. My BD lead finally has time to actually do BD.”
“FedBiz Solutions turned our reactive proposal process into a real competitive system. We went from a 20% win rate to over 60% in two years. Their capture team is exceptional.”
“We had the capabilities to win a $12M DoD contract but didn't know how to tell that story compliantly. FedBiz Solutions's government proposal writing team rewrote our technical approach and we won.”
Virtual Assistance Resources
Virtual Assistance FAQs
Can a virtual assistant access classified or CUI information?
What will the assistant actually do?
How is this different from a generic VA service?
Is our data secure?
Can we start small?
How quickly can an assistant start?
Tell Us About Your Opportunity
A senior consultant will reply within one business day. Prefer to talk now? Book a 30-minute call.